Nomads Data Privacy Statement for Members
Updated: September 2021
The Nomads are committed to upholding the General Data Protection Regulations 2018 and the principles of good practice set out in them. We will strive to keep information relating to all categories of members and patrons, confidential in accordance with the law. As an amateur theatre though there will be circumstances where Health and Safety will take priority.
What data do we hold?
Membership list: basic personal details ie name, address, phone numbers, email address, category of membership. This is held electronically and an edited version is available to NPL board members and Council members and others such as directors, stage managers and producers who need access to it. You can ask for your address, phone number or email address to be left off the edited membership list. Young Nomads are asked to provide their DOB as their category of membership is age-related. The full master list contains descriptions such as unwaged, senior and PIAW which relate to a membership category and will be seen by the Nomad and NPL Membership Secretaries only. Past Membership Directories are stored in the archive room which is locked. Smaller lists from within the membership list are managed by: Front of House Manager, Greenroom Committee, Nomad Draw Club, NPL Membership Secretary.
Those involved in productions: name, phone numbers, email address, information for the programme that may include photos and biography, the information needed for costumes. This data is usually kept only until the show ends and is held by members of the production team who need to have access to it. You can withhold your personal data unless there is a legal requirement for it or it is understood to be vitally necessary.
CCTV: cameras are installed on the west wall and inside the foyer. The images can only be accessed within the boiler room behind two locked doors. The Technical Manager looks after this and images will only be seen by police and others who need to review an incident. Images are kept until the disc is full when they are overwritten.
How data is used
To communicate information to you and to promote shows and events eg emails, newsletters, Mailchimp emails and by post. To enable you as a member to contact others for production purposes. To enable you if a member of cast or crew to communicate with others during rehearsals and the run of a show. To make the ticket booking process as smooth as possible. To provide the Nomads with relevant details to allow marketing and publicity. These are legitimate interests.
Members: written consent will be obtained via the membership form for all the activities described above.
Cast and crew: we will obtain written consent via the membership form for photos to be used in publicity including Facebook.
We have put in place reasonable security measures to protect against unauthorized access, damage to, disclosure or loss of your personal data. If a data breach does occur you will be informed as soon as possible and the ICO will be informed.
The Membership Secretary will hold your details, if you do not renew, for as long as seems reasonable so you can be contacted about shows or other activities. You have the right to request a copy of all the personal information held about you in a Subject Access Request. We will take all reasonable steps to confirm your identity. We also ask you to let us know when your details change. We will remove your personal information from our records at any time.
To contact the Nomads
Leave a message for the Secretary via the office 01483 284717, leave a message for the box office team 01483 284747
Email [email protected]