Nomads Data Privacy Statement for Children
Updated Sept 2021
The Nomads and Nomad Players Ltd are committed to upholding the General Data Protection Regulations 2018 and the principles of good practice set out in them. We will strive to keep information relating to all categories of
members confidential in accordance with the law. We will not pass on your personal details to anyone without your consent. As an amateur theatre, there will be circumstances where Health and Safety and Child Safeguarding legislation will take priority.
What data do we hold?
Nomes and children who take part in productions: Child Safeguarding regulations must be followed so parents are asked to provide: a child’s age, name, address, parents’ names, phone numbers, school attended, emergency
contact number, relevant medical information and information needed for costumes. This information is held by the Nomes’ Tutors, Child Safeguarding Person, chaperones during the run of a show and members of the production team who need to have access to it. Children are asked to provide information for a show programme on a voluntary basis. Photographs are taken for publicity.
CCTV: 9 cameras are installed. Internal: Foyer pointing at box office counter, Foyer corridor facing east side
entrance, Plant room facing fire exit, Bob King Room corridor facing fire exit, Stage door foyer facing the exit.
External: Stage door passageway facing the car park. Two cameras on BKR, one facing car park, the other facing foyer doors. High-level camera on east wall facing the car park entrance. The images can only be accessed by the Technical Manager and the small team who respond to the security system. Images are kept for 2 months. See the full CCTV policy.
How data is used
To communicate information to you and to promote shows and events.
To provide the Nomads with relevant details to allow marketing and publicity.
These are legitimate interests. Information held on children can be considered vital interests but also form part of the legal obligations of Child Safeguarding.
Nomes and children in productions: written consent is requested from parents so that production photos can be
used in publicity material including Facebook, Nomad News, Nomads’ and Nomes’ websites and in the foyer. Paper copies may be stored in the archive room. Parents can request that their child’s photograph is not used in any publicity. Parents and children over 13 can withhold personal data unless there is a legal requirement for it or it is understood to be vitally necessary.
We have put in place reasonable security measures to protect against unauthorized access, damage to, disclosure or loss of personal data. If a data breach does occur you will be informed as soon as possible. The ICO will also be
The Membership Secretary and Nomes Tutors will hold details of lapsed members for as long as seems reasonable so you can be contacted about shows or other activities. Parents and children over 13 have the right to request a copy of all the personal information held about them in a Subject Access Request. We will take all reasonable steps to confirm your identity before responding. You are also asked to let us know when your details change. When asked to we will remove personal information from our records at any time.
SAFEGUARDING and CHILD PROTECTION POLICY
The Nomads recognizes its duty of care under the Children and Young Persons Act 1963, the Child (Performances) Regulations 1968, the Protection of Children Act 1999 and the Criminal Justice and Court Services Act 2000.
The society recognizes that abuse can take many forms, whether it be physical abuse, emotional abuse, sexual abuse or neglect. The society is committed to practice which protects children from harm. All members of the society accept and recognize their responsibilities to develop awareness of the issues which cause children harm.
The society believes that:
· The welfare of the child is paramount.
· All children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity have the right to protection from abuse.
· All suspicions and allegations of abuse should be taken seriously and responded to swiftly and appropriately.
· All members and employees of the society should be clear on how to respond appropriately.
The society will ensure that:
· All children will be treated equally and with respect and dignity.
· All adult members of the Nomads will have a duty of care towards children.
· A balanced relationship based on mutual trust will be built which empowers the children to share in the decision making process.
· Enthusiastic and constructive feedback will be given rather than negative criticism.
· Bullying will not be accepted or condoned.
· All adult members of the society will provide a positive role model for dealing with other people.
· Action will be taken to stop any inappropriate verbal or physical behaviour.
· It will keep up-to-date with health & safety legislation.
· It will keep informed of changes in legislation and policies for the protection of children.
· It will undertake relevant development and training.
· It will hold a register of every child involved with the society and will retain a contact name and number close at hand in case of emergencies.
The society has safeguarding and child protection procedures which accompany this policy. This policy should also be read in conjunction with the society’s Equal Opportunities Policy and Health & Safety Policy.
The society has a Safeguarding Officer, who is in charge of ensuring that the child protection policy and procedures are adhered to. That person’s name is Jackie Shearer. Contact Jackie: 01483 284717 or [email protected]
The policy will be given to the director and stage manager of any production which involves children. A copy of the policy will be pinned on the foyer noticeboard and the backstage noticeboard. All members of the Nomad Council will have their own copy.
This policy will be regularly monitored by the Nomad Council and will be subject to annual review.
Approved by the Nomad Council on 5th June 2017